Processing a Recertification When No Interview is Required 430-05-35-30-30

(Revised 12/01/08 ML3164)

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When a household files a recertification application and there is no interview required, the worker must document the date the recertification application was filed by recording the date it was received by the county.  The worker must then examine and explore each section of the recertification application.  

 

If the recertification application is incomplete or mandatory verifications were not provided, the worker must:

1. Register the recertification application.
2. If the recertification application is not complete, return the incomplete application to the household highlighting the areas not completed.

The recertification application is considered complete when:

• The household answers all questions that are appropriate and provides all requested information.  
• Signed by a responsible member of the household or authorized representative.
• Mandatory verifications including verification of a full month’s earned and unearned income from the base month or processing month if available is included.  If a pay stub is missing, year to date totals can be used to calculate the income.  
• The SFN 385 – Affidavit for Food Stamp Work Requirements is complete for all household members required to work register.

3. Send the F301 – FS Application/Recertification Pended – Additional Information notice to the household.  The notice must indicate that the recertification application is being returned for completion, if not complete, and to request mandatory verifications not provided with the recertification application.  Mandatory verifications include a full month’s earned and unearned income from the base month or month of recertification.
4. If the completed recertification is not returned, the worker must send the F212 – Recert Denied – Failed to Provide Info notice to the household no later than 30 days following the date the recertification application was filed. If the 30th day falls on a weekend or holiday, the recertification application must be denied on the next working day following the 30th day.

 

If the recertification application is complete and all verifications are provided, the worker must:

1. Register the recertification application.
2. Compare information with what is in previous case records.
3. Review utility expenses to determine appropriate utility standard.  
4. Review averaged expenses such as homeowner’s insurance, taxes, medical expenses.
5. Check Motor Vehicle records:

• Check under names of all household members
• Check under maiden names, alleged absent parent names, or other names used by household members.
• Print the Motor Vehicle screens and check trade-in value.
• Check for expiration date of license and note any unlicensed vehicles.

6. Check FACSES and New Hire.
7. Copy MOIA (Monthly Inquiry Authorization) screens (Function 3 on MOMM menu) for the last benefit month.  Compare MOIA to the recertification application noting reported changes.
8. Read the last narrative.
9. Check case alerts.  
10. Review the last application or recertification application.
11. Check DIRE to see if there are any outstanding claims.  
12. Complete the recertification and authorize benefits.  
13. Send the appropriate recertification notice.
14. Write the narrative.